LONGSHORE LADIES 9-HOLE GOLF ASSOCIATION BYLAWS
ARTICLE I Name – The name of the association shall be the Longshore Ladies 9-Hole Golf Association.
ARTICLE II Object – The object of this association shall be to encourage proper play of golf and to enhance the joy of playing golf for Westport women.
ARTICLE III Membership
Section 1. Membership shall be limited to women who:
A. have paid their annual dues to the Longshore Ladies 9-Hole Golf Association.
B. have submitted two attested nine-hole scorecards from Longshore Golf Course. One attested eighteen-hole scorecard will count as two nine-hole scorecards for the purpose of meeting this requirement for membership. A new member who already has a GHIN handicap does not need to submit two scorecards.
Section 2. Application for membership can be made by filling out an application and submitting it to the Membership Chair along with the annual dues. Applications from new members must include two attested nine-hole scores. (At the discretion of the Membership Chair applications and checks may be held pending receipt of the two scorecards.) Members with nine-hole handicaps will carry over to the new season and do not need to submit two nine-hole scores.
Section 3. Members are responsible for reading and abiding by the USGA’s Rules of Golf.
ARTICLE IV Nominations and Elections
Section 1. The elective officers of this organization shall be: President, Vice President, Secretary/Treasurer, Membership Chair, Starter Chair, Events Chair, Handicap Chair, Webmaster Chair, Director-at-Large Publicity and Newsletter, and Director-at-Large (Historian).
Section 2. The Nominating Committee shall consist of the elected officers. In July, the Secretary/Treasurer shall post a notice indicating the board positions which are available for the following season. Any member who is interested in serving on the board shall place her name next to the position she would like to hold. The Board of Directors will consider these expressions of interest when they determine a proposed slate of officers.
Section 3. The names of the persons nominated and the office to which each has been nominated by the Nominating Committee shall be listed with the Secretary/Treasurer of the Association at least fourteen (14) days before election and shall be posted on the bulletin board.
Section 4. The proposed slate of officers will be presented by the Secretary/Treasurer at the fall luncheon meeting for the approval of the members in attendance.
ARTICLE V Board of Directors
Section 1. The term of office shall begin with the installation of officers at the annual fall luncheon and extend until the installation of the new slate of officers the following fall. The term of office shall be two (2) years in the same Board position, with up to two (2) two (2) year extensions. This term limit does not apply to the Board position of Director-at-Large (Historian), which may be held continuously by the same individual until she either resigns from the position or is unable to fulfill the duties of her position as determined by the Board. If a Board position is filled due to a resignation after one year’s service, the new Board member will have the option to end their postion after one year in order to have this position line up with the other Board positions.
Section2. The Board of Directors shall fill any vacancies occurring among the officers.
Section 3. The Board of Directors shall be allowed to choose an allotted tee time at the beginning of the season. It is each officer’s responsibility to cancel her standing tee time as soon as possible if she knows she will not be using her tee time for that week. In addition, Board members may add one other member to her tee time.
ARTICLE VI Duties of Officers
Section 1. President. The President shall preside over all meetings of the Association and Board of Directors. She shall call a spring (coffee) meeting and a fall (luncheon) general meeting. She will be an advisor, assisting the Vice President with the fall luncheon. This position can be co-chaired.
Section 2. Vice President. The Vice President shall discharge all duties of the President in her absence. She shall be the fall luncheon chairman and be responsible for all aspects of the member/guest tournament.
Section 3. Starter Chair. The Starter Chair is in charge of assigning two members to serve as Starters on a weekly basis. She must provide written notification and instructions to each Starter and contact them the week before their assigned date to confirm the schedule and provide them with any information the Board wants the Starters to pass along to the players before they go out that week (e.g. special events, sign-ups, etc.). In addition, the Starter Chair shall be responsible for all aspects of the Foretees on-line tee time reservation system the association uses, including sending the final tee sheet to Longshore on each Wednesday by noon.
Section 4. Secretary/Treasurer. The Secretary/Treasurer shall keep a record of all the proceedings of the Association and the Board of Directors. She shall have general charge of correspondence, send out notices at the direction of the President, and be responsible for the Association’s By-laws. In addition, the Secretary/Treasurer shall post notice of Board vacancies and present the proposed slate of officers to the membership at the annual fall luncheon. She shall receive and disburse all monies, keep the Association accounts and report such at meetings. She shall pay all bills authorized by the Board of Directors.
Section 5. Membership Chair. The Membership Chair shall collect all membership dues, along with two (2) Longshore 9-hole golf scores from new members (passing these on to the Handicap Chair), and maintain a list of paid members (passing a copy of this list on to the Webmaster Chair). She shall be responsible for maintaining and updating the membership’s e-mail address list used for distribution of information.
Section 6. Events Chair. The Events Chair shall be in charge of and supervise special weekly events and the annual Emily Buck and George Buck Tournaments, working closely with the Handicap Chair. She shall be in charge of the prizes. This position can be co-chaired.
Section 7. Handicap Chair. The Handicap Chair shall have charge of all handicaps, perform all duties connected with handicaps, and follow the USGA handicap system. She shall assist the Events Chair with tournaments that use handicaps.
Section 8. Webmaster Chair. The Webmaster Chair shall be responsible for maintaining and updating the Association’s website.
Section 9. Member-at-Large, Publicity/Newsletter. The Member-at-Large, Publicity/Newsletter shall be in charge of all publicity for the Association (such as submitting announcements to the local newspapers). She shall send out the Newsletter monthly and maintain the Association’s locker room bulletin board and outside bulletin board.
Section 10. Member-at-Large, Historian. The Member-at-Large, Historian shall be a member of long standing who is able to assist the Board of Directors with historical perspective and advice. She will also be Chairman of the 9 hole fundraisers.
Section 11. Each chair may appoint her own committee.
ARTICLE VII Miscellaneous
Section 1. All members shall submit to the Handicap Chair via the box in the ladies’ locker room a signed, dated and attested score card for tournament play. Otherwise members are responsible for entering their own scores in the handicap computer following play with the necessary adjustments under Equitable Stroke Control and do not need to submit a score card to the Handicap Chair.
Section 2. Prizes. To be eligible to be awarded Club Champion (determined at the George Buck Tournament) a member must have entered four nine-hole Longshore scores for rounds played on Thursdays with our Association prior to the date of the George Buck tournament. This requirement does not apply to eligibility for awards within the ABC flight designations.
Section 3. A member may sign up for herself and three other members.
Section 4. If a member finds that she needs to cancel her tee time, she must do so on the Foretees system by noon on Wednesday or her credit card may be charged with the cancellation fee implemented by Longshore Golf Course.
Section 5. Amendment of these By-Laws. A unanimous vote of the Board of Directors is required to amend these by-laws.